BCBA Board job descriptions

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kristinahoney
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Joined: Tue Jul 03, 2012 8:44 am
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BCBA Board job descriptions

Post by kristinahoney » Fri Jan 05, 2018 10:14 am

BOULDER COUNTY BEEKEEPERS ASSOCIATION BOARD
Draft Roles and Responsibilities


BCBA Board has four officers and 2 or 3 board members. The Board ordinarily meets every other month on the first Wed, in addition to regularly attending bi-monthly member meetings on alternate first Wed. The entire board is expected to attend board meetings and member meetings. Absence from 3 total may result in a member being voted off the board.
A position on the Board enables you to take an active role in shaping the heart and soul of our organization! As a board member you can head up a commitee and round up members to help. Member involvement is what makes an organization great. You are BCBA!
You don't have to be an expert beekeeper to be on the board!! In fact, it helps to have a Board that represents the diferent levels and interests of our membership. BCBA needs lots of skills, including organizing, communicating, especially electronically, forming committees, getting volunteers, maintaining membership lists, keeping track of funds, working with our webmaster, coming up with speakers and activities, running meetings, liaising with CSBA and other clubs.

Job Descriptions:
The officers include President, Vice President, Secretary, and Treasurer.

President
  • Provides leadership and direction to BCBA
  • Calls and presides at all membership meetings
  • Calls and presides at all Board meetings
  • Appoints and has oversight of all committees
  • Governs the Association
  • Represents the interests of the Association membership
  • Proposes changes to Association bi-laws when needed
  • Organizes the year’s agenda
  • Sets the budget; provides financial oversight and ensures adequate resources for the Association
  • Plans, assists, and produces programs
  • Attempts to resolve conflict
  • Addresses any business brought before the Board
Vice President
  • In the absence of the president, exercises all functions and has same authority
  • Assists the President as required
  • With the Treasurer, maintains a current list of all paid members
Secretary
  • Has charge of all Association documents
  • Keeps minutes Board and Membership meetings (though not the content of speaker presentations)
  • Takes attendance at business meetings
  • Reports as required by the Association
  • Ensures that members receive communications and to that end maintains a current membership contact listand is skilled with email, posting to the listserv, posting to the web forum and group communication aplications such as MailChimp, Doodle, SignUp Genius, Survey Monkey etc
Treasurer
  • Has charge of the funds of the Association
  • Accredits all accounts of the Association; maintains complete records of finances
  • Conducts its banking business
  • Deposits funds received to relevant BCBA account
    • Has authority to sign checks for routine operating expenses up to $500; has authority with president over routine expenses over $500
  • Provides financial information to Board necessary to approve budget and ensure adequate resources for Association
  • Provides regular, transparent, complete reports to the Board and membership
[listCollects membership dues and coordinates with secretary to maintain current paid membership list.[/list]
  • Ideally, familiar with online payment tools such as Paypal.

The Board members
  • Advise and assist the Officers in all matters related to policy, procedure, and programs (see above)
  • Participate in one or more committees
  • Take direction from officers; volunteer for assignments

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